Recording Birds in
be accepted in any format, but electronic submission is
preferred, especially if records are in a standardised spreadsheet or format.
Click on the link below and then choose 'Save':
MS Excel XP
(works on most recent version of Windows) (17kB)
MS Word XP
(works on most recent version of Windows) (24kB)
If you do not
use Excel or Word a table with the same
column headings in a word processor can be easily imported. To see a
screen capture of the spreadsheet showing the column headings
Even when submitting by e-mail, giving essential data (i.e. species, no.,
place, date), separated by tabs, makes it easy to import this to the main
may be sent by e-mail where possible, in MS Word or plain-text format with
low-res jpeg images if appropriate. Again, descriptions will also be
accepted in other formats.
be submitted by e-mail to:
postal records etc. should be submitted to the County Recorder:
Rob Fray, Sunnydell, Virkie, Shetland ZE3 9JS. Tel: 01950 461929 or 07775 647463.
convenient, but as soon as possible after the end of the year. Visitors
are especially encouraged to submit records as soon as possible after
their visit. Some observers already submit records virtually daily, via
the website, but even for recorders using the spreadsheet, submission of
records every month or every few
months is to be encouraged.
Schedule 1 Breeding Birds
breeding Schedule 1 species (e.g. Red-throated Diver, Merlin,
Black-tailed Godwit, Red-necked Phalarope) are subject to organised
monitoring by licensed personnel. Anyone finding any other Schedule 1
species breeding, or suspected of breeding, should inform the County
Recorder or the local offices of either
SNH or the
soon as possible. The necessary licences can then be obtained and any
provision for protection and monitoring can take place.
Sporadic Breeding Birds
breeding records of such species are welcome. Refer to the current report
for breeding status.
species nest in Shetland annually but have populations of less than 30
pairs e.g. Wigeon, Swallow, Pied Wagtail. All breeding records of
these species are welcome.
Systematically collected data is welcomed. Regular counts of commoner
species at a certain site are potentially useful however, as they help
highlight seasonal fluctuations, even if the counts themselves may not be
Migrants and Wintering Birds
records of common migrants are welcomed, especially if they result from
regular coverage of a specific area. Anyone interested in such counts
should consider contributing to the
records of scarce migrants are welcome. Every Shetland Bird Report has
used a symbol (+) to indicate species for which every known record is
published. Age and sex of scarce migrants, if known, is especially useful
to compilers when trying to establish how many individuals have been
recorded in a year. If birds can be identified to subspecies this
information is also useful.
rarities will only be published in the Shetland Bird Report if:
have already accepted by a records committee
have been submitted and are under consideration by a records committee
finder(s) have not made a submission but the bird was seen by a large
number of observers and/or photographs or video exists which make it
likely that a committee will eventually accept the record.
Descriptions should be sent to the County Recorder, who can also supply
recording forms. A list of species where descriptions or other documentary evidence is required is below:
Any species not on the Shetland List
National Rarities (‘BBs’)
records are assessed by the British Birds Rarities Committee (BBRC). Full
descriptions are required for these species, and they should be submitted
to BBRC via the County Recorder, so a copy can be kept for the record.
Description forms are available from the County Recorder. Some observers
object to writing descriptions, and few people enjoy writing them.
However, they are invaluable in providing an archive for the future,
proving to future generations that unusual occurrences were properly
appreciated at the time and were not just recorded on hearsay.
- Species considered by Scottish Birds Records
Committee (effective from 1st January 2017)
White-winged Black Tern
Lesser Spotted Woodpecker
Species considered by Shetland Bird Club Records
Committee (effective from 1st January 2017)
Taiga Bean Goose
Black-throated Diver *
Great White Egret
Great Crested Grebe *
Common Buzzard *
Spotted Crake *
Little Ringed Plover
American Golden Plover *
Pectoral Sandpiper *
Buff-breasted Sandpiper *
Grey Phalarope *
Barn Owl ('pale-breasted' only - 'dark-breasted' Barn Owl is considered by BBRC)
Short-toed Lark *
Shore Lark *
Long-tailed Tit (although certain races considered by BBRC)
Greenish Warbler *
Pallas's Warbler *
Dusky Warbler *
Blyth's Reed Warbler
Marsh Warbler (autumn only)
(British race only - 'Black-bellied' Dipper is considered by BBRC)
Arctic Redpoll ('Coues's only - 'Hornemann's Arctic Redpoll is considered by BBRC)
Ortolan Bunting *
Species marked with an asterisk * will be circulated by the Shetland Bird Club Records Committee without the need for additional documentation based on information and photographs in the public domain, although written descriptions of these species are always welcome. Written documentation will be required for species marked with an asterisk if no photographs exist, and for all other species.
rarity descriptions can be fairly concise, but it is important to make
sure that any ambiguity is removed from the description. Try and make sure
someone else sees the bird if possible - a multiple observer record is
always regarded as more reliable.
The Shetland Bird Club Records Committee reserves the right to request
descriptions and/or more details for species not on the above description list in certain circumstances.
We do not
want to lose genuine records merely because they are unsupported by
ringed or colour-marked birds should be sent direct to the
Schedule 1 breeding birds - tell the County Recorder or another authority as soon as possible
Sporadic breeding birds - all records required and preferably tell someone else as soon as possible
Scarce breeding birds - all records required
Common breeding birds - systematic information welcomed
Common migrants - systematic information welcomed, but all records valued
Scarce migrants - all records required
National and local rarities
- all records required